Corporate AI Training, Workshops and Team Building Days, Melbourne
Hands-on AI training for professionals, founders, teams, executives, boards and large groups, in Melbourne and on site anywhere in Australia.
For most businesses, AI adoption has stalled at the subscription stage. The tools are purchased. The licences are active. But the capability gap between access and application remains wide, and it widens every week as models grow more powerful and harder to keep up with. These programs deliver structured, hands-on training that closes that gap: corporate AI training for teams, an AI training course for individual professionals, and a two-day workshop for entrepreneurs turning an idea into a functioning business. Delivered in person: on site at your premises anywhere in Australia for teams, and in Melbourne for the open courses.
Case study: Maurice Blackburn Lawyers
Delivered for Maurice Blackburn Lawyers, Melbourne, in September 2026: a two-hour session inside a larger team day, with more than 40 people in table teams of five. Read the case study.
“The level of preparation was exceptional… Most importantly, the session really engaged the team. It was interactive, creative and generated a lot of energy in the room, with everyone getting involved… We would absolutely recommend Whitehot to anyone looking for an engaging and thoughtfully designed team session.”
Team Hackathon One Day
Corporate AI training workshop, on-site for up to 10 staff
Most teams have the subscriptions and use a tenth of them. This is a single-day intensive delivered at your premises, on your team's actual work. The morning covers foundations: which model for which task, the assistants already in your Microsoft 365 or Google Workspace licences, how to brief AI well, and the privacy rules that come first. The afternoon is the hackathon: teams pick a real process from your business, build a working AI workflow for it, and demo it to the room before 5pm. Your team leaves with workflows they will use tomorrow, not slides they will forget by Friday.
Or contact Nathan Reeve directly to discuss your requirements
Lesson Plan
- ›The AI landscape: GPT-6 Astra, Claude Fable 5.1, Gemini 3.8, and which model suits which task
- ›Copilot, Gemini in Workspace, and standalone assistants: what your licences already include and when to go beyond them
- ›Privacy, data security, and compliance: settled before any company data goes into an AI tool
- ›Briefing AI well: instructions, context, and constraints that produce output you can rely on
- ›Connected assistants: giving AI safe, governed access to email, documents, calendars, and business systems
- ›Hands-on: putting AI to work on your team's actual daily tasks
- ›Delegating multi-step work: research agents, browser agents, and background tasks, and how to brief and supervise them
- ›Meeting AI: recordings, summaries, and actions, and the consent and retention rules your policy needs
- ›Hackathon: teams pick one real process from your business and build a working AI workflow, agent brief, or small internal tool for it
- ›Demos: each team shows its working artefact to the room and walks through how it was built
- ›Adoption: team guidelines, reusable templates, and the quality assurance that keeps the workflows in use
What's included
Team Hackathon Two Days
Corporate AI training plus an executive strategy day
Day one trains the team. Day two puts the leadership in the same room to decide what the business does with it. Day one is the full hands-on program: foundations, the assistants already in your Microsoft 365 or Google Workspace licences, and an afternoon hackathon where teams build and demo working AI workflows on their own processes. Day two brings executives, IT, finance, and marketing or sales leaders together in a facilitated working session to build a shared AI strategy, identify the early wins across the business, and leave with a practical 90-day roadmap that every function has contributed to.
Or contact Nathan Reeve directly to discuss your requirements
Lesson Plan
- ›The AI landscape: GPT-6 Astra, Claude Fable 5.1, Gemini 3.8, and which model suits which task
- ›Copilot, Gemini in Workspace, and standalone assistants: what your licences already include and when to go beyond them
- ›Privacy, data security, and compliance: settled before any company data goes into an AI tool
- ›Briefing AI well: instructions, context, and constraints that produce output you can rely on
- ›Connected assistants: giving AI safe, governed access to email, documents, calendars, and business systems
- ›Hands-on: putting AI to work on your team's actual daily tasks
- ›Delegating multi-step work: research agents, browser agents, and background tasks, and how to brief and supervise them
- ›Meeting AI: recordings, summaries, and actions, and the consent and retention rules your policy needs
- ›Hackathon: teams pick one real process from your business and build a working AI workflow, agent brief, or small internal tool for it
- ›Demos: each team shows its working artefact to the room and walks through how it was built
- ›Adoption: team guidelines, reusable templates, and the quality assurance that keeps the workflows in use
- ›AI state of play: what the technology can and cannot do today, an honest briefing for leaders
- ›Competitive landscape: how your industry peers are adopting AI and where the gaps are
- ›Cross-functional audit: IT, finance, marketing, and operations each present their current AI use and pain points
- ›Facilitated opportunity mapping: the AI opportunities worth pursuing in each department, from back-office automation to voice agents that answer, qualify, and book by phone (Whitehot's AI Receptionist can be demonstrated live)
- ›Risk and governance: a practical AI policy that enables adoption without exposing the business
- ›Early wins: each leader identifies one AI initiative they can start this month
- ›How AI changes the way you sell and market: the sales conversation, customer experience, and campaigns
- ›Live collaboration: marketing and sales leaders build an AI-enhanced campaign or customer journey
- ›IT and operations alignment: making sure the tools marketing wants integrate with the systems IT manages
- ›Finance perspective: the business case, measuring return, and budgeting for AI adoption
- ›Building the 90-day AI roadmap: milestones, owners, and accountability across all departments
- ›Roadmap presented to the group: peer challenge and refinement
- ›Wrap-up: agreed priorities and next steps. The roadmap is scoped so your own team, or a Whitehot engagement, can deliver it
What's included
AI Workshops, Seminars and Team Building Days
For large groups of 20 to 200 people, two to four hours, in person anywhere in Australia
Not a keynote. Nobody sits and listens for two hours. This is a boot camp: rapid, fun and hands-on, individual development first, then team-based, actively facilitated from the first minute to the last vote.
We have developed and tested these materials. We know what works and what gets a room full of different personality types engaged and building as a team, and we roll it out to fit your team and your slot. It is designed for the different ways people learn. Tactile learners build it, experiential learners try it, interpersonal learners work it out with their table, reflective learners get a quiet go on their own first, and visual learners see it demonstrated. No course-design overhead, and nothing to wait for.
The session builds in stages. Mystery challenges get everyone engaged, onto the tools within minutes and ensure any individual technical challenges are addressed fast so everyone gets the most value out of the day possible. Personal mini-projects build individual skill and confidence. Then the team mini-hackathon: each table takes its best idea, builds it properly and pitches it to the room. Friendly competition and a final pitch party to demonstrate and celebrate what got built. We have the photos to prove it: participants from previous sessions presenting what they built with confidence, and the CEO exclaiming “that was really cool!”
This program is designed for creating change management awareness and desire, perfect for large launch days or a region-by-region rollout. It helps make your strategic vision real, done by doing. We are Prosci ADKAR accredited, so we understand how to incorporate the seminars into your broader change management plan. People leave knowing what is possible because they have just done it, and wanting to do it at work on Monday. That is what an enterprise rollout needs before it can deliver the productivity and cultural improvement it was bought for.
To help keep costs as low as possible, we train your own people to help co-facilitate the session. It also adds to the fun of the day. The format is designed for one co-facilitator per group of ten, one person to two hackathon teams of three to five, trained by us in detailed briefing sessions before the day. If more support is needed on the day, we bring it. Our experience on transformation programs and enterprise rollouts comes down to one thing here: your own subject-matter experts and internal power users in the room, so every participant's time is put to the most productive use.
Finally, we know how to deliver at scale. The largest enterprise program we have delivered was to 120,000 staff and contractors across 18 countries. We can help you every kilometre of your journey, delivering office to office, helping you win over one regional site at a time.
Suits
- Seminars. A conference slot, a town hall or an all-staff day. The same slot as a keynote, except people leave having built something.
- Large audience workshops. A division or a department, the full build: everyone builds alone first, then every table runs its mini-hackathon and demonstrates to the room.
- Team building days. Inside a team day or offsite. The competition is real, the awards are voted, and the thing the team built is the team building.
The price includes two initial consultation sessions, the run-sheet and a detailed facilitator briefing session.
Indicative, transparent pricing for your event budgeting
For Melbourne delivery. Travel, accommodation and disbursements are added where required.
- 31 to 100 people
- $100 a head
- 101 to 200 people
- $75 a head
Each band applies to the people in it. A room of 60 is $6,500 plus 30 at $100, which is $9,500.
Rates are for two hours. A three-hour session adds 25 per cent to the total; a four-hour session adds 50 per cent.
- 30 people, 2 hours
- $6,500
- 60 people, 2 hours
- $9,500
- 120 people, 3 hours
- $18,750
- 200 people, 4 hours
- $31,500
The scoping call, the run-sheet, the briefing sessions that train your co-facilitators, IP and software licences, the Whitehot facilitators on the day, live voting on phones and the use-case list afterwards. Additional Whitehot support on the day is quoted with the session.
Itemised separately as required and at cost: printed materials and stationery; laptop banks; router for the day; and travel outside Melbourne. Melbourne metro travel is included. Venue, catering and AV are yours. All prices include GST.
Or contact Nathan Reeve directly to discuss your requirements
Nobody sits and listens.Everyone builds.
Two to four hours, phones out, hands on:
- Individual builds first
- Then a team mini-hackathon
- Then the pitch party and the awards
What happens in the room
- 1
The table race
Every table names itself on screen and races the other tables for sixty seconds; the winning table takes a prize.
- 2
Setting the scene
A short brief from the front on what is possible today: what your licence can do, the token limits and session guardrails everyone works within, and the assurance that any technical problem gets sorted at the table quickly, so nobody is left behind.
- 3
The mystery challenge
Remember the best practical experiment you did in a high-school science class, or the physical example a teacher brought to class that instantly made the lesson click. We bring that same experience to your session. A reasoning challenge starts the session and we guarantee everyone will be wanting to solve it with AI, on their own first and then as a table, for a seminar-wide competition that gets everyone's brains activated. It is not some silly icebreaker. It is the perfectly crafted first activity to make sure the whole day runs as close to clockwork as possible. It is the hook that gets the whole room into the tools within minutes.
- 4
Challenge Cards
A printed pack of eight Challenge Cards goes face up on every table. We carefully develop eight AI challenges for different personalities, cultural contexts, languages, and your desired outcomes for the day. Each includes a challenge, a test and an iterate step. Think of them as prompts to get human intelligence fired up and ready to work with artificial intelligence: eight lightning rods that help inspiration strike every participant.
- 5
Everyone builds their own
Alone, on their phone or laptop: each person builds a working AI assistant of their own and keeps it. The time allowed is set by the needs of the learners and the size of the group, with a checkpoint partway through so nobody is left not started. Worried about bandwidth? We'll bring the Starlink router as a hotspot. The latest models support over 200 devices.
- 6
Team mini-hackathon
Each table shows what its members made, picks one idea to carry forward, assigns roles such as builder, tester and pitch lead, and rebuilds it on a laptop.
- 7
Demonstrations and pitch party
We get rid of AI jitters in hours. Every team is proud to show its build running, on a hard timer, first in practice rounds to calm the nerves, then boldly as the finalists to the whole room.
- 8
Judging and awards
The whole room votes live on their phones and the awards are presented at the pitch party. It is the moment the day is remembered for: colleagues cheering a build that started as a blank screen a couple of hours earlier. The award categories are ours, refined over many sessions, and they are designed so that every table has a real shot at winning one.
How the activities suit different personality types
Every activity is mapped to the Big Five personality traits, so the people who came in sceptical get as much out of it as the people who were already keen.
- Openness
- At the high end, the mystery challenge and the Challenge Cards give the curious something new to explore. At the low end, for people who prefer the practical and the familiar, every build starts from their own real work, in the licence they already have, with a tested step-by-step to follow.
- Conscientiousness
- At the high end, run-sheets, Challenge Cards, time boxes and a defined output at every stage, for people who want structure. At the low end, active table facilitation: a trained co-facilitator at every table using techniques that keep every participant contributing, so nobody drifts and nobody coasts.
- Extraversion and introversion
- Individual challenges first, so quieter people build confidence on their own before anyone presents. Team builds, presentations and the awards for people who do their best work in a group.
- Agreeableness
- Team mini-hackathons and open sharing for the collaborators. Competition for those who are motivated by it.
- Emotional stability
- Low-stakes individual work before anyone presents, no one put on the spot, and awards rather than a ranking at the end. This is where most resistance to AI sits, and it is why the session works as a change tool.
What your organisation gets
What's included, before, on and after the day
Before the day
On the day
After the day
- Prototype documentation
- An opportunity prioritisation matrix
- ROI estimates
- A 30/60/90-day roadmap
- Implementation
Questions teams ask
Yes. The activities are mapped to the Big Five personality traits: novelty for the curious, structure for those who want it, individual work on their own before anyone presents, team work for the collaborators, competition for those motivated by it, and awards rather than a ranking at the end. People who are sceptical get as much out of it as those who were already keen.
No. Nobody listens for two hours. It is hands-on from the first minute: individual development, then a team mini-hackathon, actively facilitated throughout. Everyone builds something and keeps it.
Yes. The format runs from 20 to 200 people, in table teams.
Two to four hours. It stands alone at your venue or offsite, or sits inside a larger team day, conference or corporate gathering. We deliver in person, on site, anywhere in Australia: state and regional offices as well as head office.
A phone, signed in to your organisation's AI workspace with their work login. Each table needs one laptop for the team round. We check the venue wifi and the sign-in before the day.
Yes. It is built to run on the licence you already have: ChatGPT Enterprise, Claude for Enterprise, Microsoft Copilot or similar. It suits the weeks after a licence rollout, when most people have a login and have not used it.
Yes, and the format is designed for it: one co-facilitator per group of ten, one person to two hackathon teams of three to five. We run detailed briefing sessions before the day to train your people to help deliver the program, with one instruction at the table: ask, don't solve. It keeps your costs as low as possible, it puts your subject-matter experts and internal power users where they are most useful, and if additional support is needed on the day, we provide it.
Per head, with a minimum session fee, and the rate card is published so you can budget the event. Starting at $6,500 inc GST for two hours and up to 30 people. Above that, $100 a head from 31 to 100 and $75 a head from 101 to 200, each band applied to the people in it: a room of 60 is $6,500 plus 30 at $100, which is $9,500. Three hours adds 25 per cent to the total, four hours 50 per cent. Printed materials, laptop banks, a router for the day and travel outside Melbourne are itemised separately at cost. Email us your team size and a date; we reply within one business day.
Build a Business with AI
Two-day intensive workshop
Two days, one working business, built with AI at every step. This is a hands-on workshop, not a seminar about entrepreneurship. You will validate your idea, name your company, design your brand, lodge your ABN application, build your website, set up payments, configure accounting, and create your first marketing campaign, directing AI tools and agents that do the heavy lifting while you make the decisions. You arrive with an idea. You leave with a business.
Lesson Plan
- ›Business idea validation: AI deep research to size the market, map competitors, and test positioning
- ›Finding your business name with AI: brainstorming, availability checks, and linguistic testing
- ›Domain search: shortlisting available names with AI-assisted suggestions, ready to register once your ABN application is in
- ›Designing your logo with AI: Midjourney, ChatGPT, and Ideogram
- ›Creating brand guidelines with AI: colours, typography, and tone of voice
- ›Setting up professional email and workspace: Google Workspace or Microsoft 365
- ›Business structure basics: sole trader, company, partnership, and choosing the right entity
- ›Lodging your ABN application and understanding Australian business obligations (approval timing sits with the ABR, not the workshop)
- ›Registering your domain: .com straight away, .com.au once your ABN is active
- ›Building your website with an AI app builder (v0, Bolt, Framer, or Wix AI): brief it, review it, refine it, copy included
- ›Setting up social media profiles with AI-drafted bios and a content calendar
- ›Setting up Xero or MYOB: accounting and invoicing from day one
- ›Invoices, proposals, contracts, and terms of service drafted with AI (with legal review recommended)
- ›Setting up payment processing: Stripe, Square, or PayPal, connected to your accounting
- ›Pricing your first product or service with AI-assisted research
- ›Answering the phone from day one: AI receptionists and voice agents for your new business (Whitehot runs one you can try)
- ›Project management with AI: Notion, Asana, or Monday.com
- ›Email marketing setup: Mailchimp or Kit (formerly ConvertKit) with AI-written sequences
- ›SEO fundamentals with AI: keyword research, meta descriptions, and content strategy
- ›Your first marketing campaign: AI-drafted ads and copy, reviewed and scheduled
- ›Building your 90-day launch plan with AI: milestones, tasks, and accountability
- ›Pitch preparation: a three-minute presentation of your business, with AI-assisted slides
- ›Each participant presents their business in three minutes: idea, brand, website, revenue model, and launch plan
- ›Written peer feedback taken in parallel: what works, what questions remain, and where to sharpen
- ›Facilitator coaching: positioning, messaging, and how you sell
- ›Refine: incorporate feedback and update your materials before you leave
- ›Wrap-up: your complete business toolkit checklist, 90-day roadmap, and next steps
What's included
AI Mastery Course
One-day AI training course for professionals and business owners
You have had a play with ChatGPT. Maybe you have used Claude to draft a few emails or summarise a document. You know this technology is going to change how you work; you just have not had the time to learn how. This intensive one-day course is built for busy professionals and business owners who need to move past dabbling and into real capability in a single day. Bring your own laptop and at least one paid subscription, your choice of ChatGPT Plus, Claude Pro, or Google AI Pro: the capabilities that now matter most (agents, deep research, and connected tools) sit behind the paid tiers, and learning to use one properly recoups the course fee quickly. Free tiers work as a fallback if you are not ready to commit. By the end of the day you will be able to choose the right model for the task, delegate multi-step work to an agent and verify what comes back, and run the documented workflows that turn AI from an experiment into the way you operate.
Lesson Plan
- ›The AI landscape: GPT-6 Astra, Claude Fable 5.1, Gemini 3.8, and the open-weight models such as Llama 4 and Qwen, which model suits which task, and which paid subscription fits your work
- ›Briefing fundamentals: clear instructions, context, and constraints that get outputs you can rely on
- ›Producing polished documents, reports, and emails with AI
- ›Hands-on: build an AI-assisted workflow for one of your real work tasks
- ›Knowing when not to trust the output: limitations, hallucinations, and verification habits
- ›Deep research: long-running AI research with cited sources, and how to verify what comes back
- ›Delegating multi-step work: briefing agents, background tasks, staged reasoning, and supervising the result
- ›Building working tools without being a developer: coding agents and AI app builders
- ›AI in the browser: agents that navigate, fill, and complete web tasks, and where to trust them
- ›Closing exercise: build your personal AI playbook, documented workflows for your recurring tasks
What's included
AI coaching for executives and business owners.
Learning AI is a paradigm shift, even for people who built their careers through the last 30 years of the internet. Work has moved from hierarchies and project structures, where everyone had a distinct role, project manager, back-end developer, tester, to one where competence comes from hands-on practice, like going to the gym, preparing for a marathon or climbing a mountain. We understand that this is daunting.
So our AI consulting sessions work like an active coach: you sit down with us and build your general capability, or work on a specific project, a stalled workflow or a decision that needs a second opinion. One-on-one.
Your coach is an AI practitioner first, with the wider experience the questions usually lead to: scaling a business, IT governance, mergers and acquisitions, transformation. A business school will teach you the theory over a semester. We sit beside you and do it on your own work, in a compressed timeframe and in your own hours, so you get the most out of your day and keep leading your organisation with credibility.
“We got honest advice on where AI could actually help our business… [Whitehot] took the time to thoroughly understand us before any recommendations. It's so rare to find this level of expertise available to small business.”
Common session topics
One-Hour Session
1 hour
$330 inc. GST
Two-Hour Session
2 hours
$660 inc. GST
Build the capability.Keep it in-house
We aim to answer messages and calls straight away, and always within a business day.
Whatever you're working on, share what you can. We'll read it and reply personally.
Rather talk it through? Ring us on 0406 292 352.
Or chat to Frankie, our AI agent, about your business goals.